Purpose of the Job

This role is responsible for ensuring accurate and efficient processing of invoices, insurance declarations, and operational documentation within a logistics or shipping environment. The Invoicing Verifier manages billing processes, prepares customs and disbursement invoices, reconciles charges using internal systems such as Shipshape, and ensures all supplier costs are accounted for prior to invoicing.

Key Responsibilities 

Billing and Invoicing

• Prepare a second invoice for shipment and disbursement costs only when requested by the customer
• Capture customs invoices on the schedule as requested by the customer and scan the complete set of supporting documents for email submission
• Ensure that all charges are accurately billed and reflected on Shipshape balances
• Confirm that all supplier costs within shipment files have been recovered before generating the customer invoice

Statement Management

• Distribute daily, weekly, and monthly statements via email
• Ensure that read receipts are obtained for all statement communications

Filing and Document Control

• Ensure all relevant invoices and credit notes are accurately filed within shipment files.

Insurance Administration

• Ensure all insurance-related customers are invoiced correctly and timeously
• Prepare monthly insurance declarations and submit them to the Insurance Department for payment to the respective broker
• Scan and email all required documentation to the Insurance Department when requesting insurance certificates
• File all insurance declarations in the appropriate physical or digital files

General Administrative Support

• Maintain a high level of professionalism in all conduct and communication
• Assist with tasks in other departments as and when required

Minimum Requirements

• Grade 12 (Matric)
• Minimum of 2 years’ experience within invoicing
• Experience within the Clearing and Forwarding environment
• Proficiency in systems such as Shipshape
• Proven good accounting and mathematical skills

Skills Required

• Invoicing and billing accuracy
• Data entry and record keeping
• Document management
• Email and communication tools
• Strong attention to detail
• Time management skills
• Problem-solving ability
• Analytical thinking