Purpose of the Job

Perform administrative duties and office support activities to facilitate the efficient operation of the sales function of the company.

Key Responsibilities 

Operational

• Ensure all quotes for tenders, FMLs, full distribution, fuel adjustments, labour increases, annual increases, and one-page urgent quotes are compiled, checked, and distributed according to company Standard Operating Procedures
• Receive quote requests and electronic tasks for acceptance and compilation
• Allocate number/close off quote on quote register (date sent out)
• Ensure quotes are compiled on the correct template and are handed over for checking
• Send checked quotes to the relevant parties
• Ensure all quotes and backing documentation are filed for future reference
• Ensure all quotes are filed with all backing documentation in relevant files
• Ensure one-page quotes are calculated using the customer’s current code
• Maintain professional conduct
• Assist in relevant operations/operational functions as required
• Ensure standards of Health and Safety are maintained
• Maintain housekeeping standards on a daily basis
• Follow the correct dress code in accordance with Standard Operating Procedures

Minimum Requirements

• Grade 12 (Matric)
• Computer literate

Skills Required

• Able to handle administrative procedures with minimal supervision
• Able to check own work