Purpose of the Job

The Administrator will be responsible for providing comprehensive administrative support to various teams, ensuring the efficient handling of month-end billing, reporting, procurement, fleet management, and general operational administration within the division.

Key Responsibilities 

Month-End Billing and Reporting Support

• Assist various DD Sites with month-end billing processes and reports
• Assist with Audit preparation per site, monthly
• Consolidate absenteeism reports for sites
• IOD/Staff movement report consolidation for sites
• Consolidate stationery and PPE schedules for processing on embrace

Administrative Support to DD Division

• Manage and raise general adhoc orders on Embrace
• Manage and raise PPE/stationery orders for 140 DD sites nationally on Embrace
• Oversee procurement and distribution of PPE across 140 DD sites nationally
• Consolidate and compile divisional reports-General
• Assist in the consolidation of overtime, attendance, and leave reports for the division
• Maintain and update the asset register bi-annually
• Typing minutes/action items and ensure accurate record-keeping
• Assist in ensuring document shredding is completed as per the POPIA schedule for division
• Manage and coordinate internal and external meetings, including scheduling and logistics

Fleet Administration Support to DD Division

• Assist in generating fleet reports, including transgressions, tyre surveys, and PDP expiry dates
• Provide general fleet feedback, including support for the Red Rim Project and Ctrack rollout
• Manage and track spare wheels and maintain spare keys inventory

Minimum Requirements

• Grade 12 (Matric)

Skills Required

• Strong organisational and multitasking skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Ability to compile and analyse reports efficiently
• Excellent verbal and written communication skills
• Detail-oriented with high levels of accuracy
• Ability to prioritise and work under pressure to meet deadlines
• Strong problem-solving and decision-making abilities