Purpose of the Job

Manage and supervise the fleet and staff in a manner that meets the Branch objectives, maximises profits, reduces costs, and meets customer requirements. This also includes maintaining MHE equipment, fuel bowers, and Linehaul planning.

Roles & Responsibility 

Operational

• To ensure that vehicles are correctly allocated according to the load requirement sensible utilisation
• Ensure drivers remain married to vehicles
• Ensure the vehicles are dispatched on time as per dispatch cut-offs
• Ensure vehicles are allocated as per specification
• Ensure that route sheets are correct and submitted following Procedure
• Ensure that all keys are properly controlled and access to vehicles restricted
• On departure of vehicles, the following items are in place – Vehicle Key, Clawtainer, Checklist book, Trip sheet, Trolley, Straps, Chock Blocks, Load Bars, gate pass or Manifest, seal, lock and crew
• Ensure that Return Procedure is in place; return inspection, the vehicle is cleaned, filled with diesel, parked and locked
• Pre-trip and post-trip vehicle inspections are carried out by the drivers to identify any electrical or mechanical defects that need to be actioned immediately
• Ensure all correct care is taken regarding tracking and monitoring all vehicles on route. A route sheet of all vehicles out on the road should always be present
• Ensure that bookings of faulty tracking units are made immediately with C-Track to be repaired ASAP
• Vehicle breakdowns and accidents must be handled efficiently to prevent failed deliveries and stock losses
• Ensure all breakdowns, incidents and accidents are reported immediately to superiors
• Investigate all accidents and complete accident forms and insurance forms. Accidents to be handled as per procedure – notification to Insurance within 24 hours
• Ensure that Vehicle Accident Steering Committee are held and that all relevant information is sent through to Value Insurance in order to obtain a claim number
• To ensure vehicle/s are sent for a quote and these quotes are sent to the relevant parties immediately – no delays
• Ensure nightshift diesel attendant conducts tyre surveys daily
• Maintaining and managing the diesel bowser
• Planning local collected and received volumes for loading onto Linehaul vehicles
• Linehaul bookings and confirmation
• Managing diesel attendances
• Registers and filing are correct and up to date

Fleet & Material Handling Equipment

• Ensure that COFs are done 2 months before the expiry date
• All services are booked correctly and on time
• Ensure that vehicle tyre survey is done monthly
• The equipment needed to clean the vehicles are in place
• Ensure that all tracking units are operational
• Ensure all vehicles are roadworthy and the following are in place: Valid license disc and COF
• Vehicle condition is maintained as per the business-standard
• Ensure vehicles are clean inside and outside at all times and that all
• Ensure that the vehicle is sent for repairs once the quote has been authorised, and to ensure that the loan form for the recovery went through to
• Ensure all forklifts are serviced on time
• Load test on MHE is done on time
• Ensure maintenance of MHE as per business standards

Quality, Health and Safety and KPIs

• Ensure that customer KPIs are known, understood, measured, managed, maintained and reported on monthly
• Ensure continuous improvement receives focus and is implemented
• Ensure standards of Health and Safety are maintained
• Ensure that all monthly checks are carried out as required
• Ensure housekeeping standards are maintained daily

Management Reporting

• Km capturing
• Robot report
• Weekly Fuel Consumption
• Daily dip Bowser
• Fleet reports
• Service and COF Report
• Linehaul reports
• Km’s Report
• Management Reporting

Staff

• Ensure ongoing Training is carried out on an ongoing basis, including Drivers and Crew
• Book Specific Training with DTA
• Ensure all Staff reporting to you in the Transport Department have a Job Description, know the SOPs for their job function and adhere to these
• Ensure correct dress codes are adhered to
• Maintain discipline within the area of responsibility
• Monitor staff performance
• Effectively manage and control overtime worked

Minimum Requirements

• Matric (Grade 12)
• Supply chain/logistics certificate/diploma/ degree
• Minimum 2 – 4 years experience in logistics

Skill Required

• Management and leadership skills
• Computer literate
• Communication skills
• Organisation skills
• Can complete administrative procedures with necessary directions and systems at disposal
• Able to apply basic health and safety procedures relevant to own work functions under direct supervision
• Able to identify hazards and deal with them with direct instructions/guidance in place