Purpose of the Job

The Fleet Controller is responsible for overseeing the daily operations and maintenance of the fleet. This includes managing servicing schedules, monitoring fuel consumption, planning and optimising delivery routes, and maintaining accurate records of vehicle usage.

Key Responsibilities 

• The capture and management of the fleet servicing information
• The capture and analysis of refuelling and subsequent fuel consumptions of all Gauteng based vehicles
• The Consolidation and analysis of all fuel consumption for the Clients fleet
• Engaging with drivers to encourage better fuel consumptions
• Forecasting servicing and refuelling requirements and the execution of said servicing and refuelling
• The capture and management of vehicle Work in Progress reports
• Assisting the site supervisor with daily fleet planning
• Pre and post trip inspections of the vehicles
• The management of the overall fleet condition
• Ensuring that panic button tests are conducted at least once a month for the Fleet
• Creating and emailing the standardise route sheet to the tracking department daily for Gauteng
• The checking of the vehicle checklists and logging queries daily
• Updating the vehicle KMs daily
• Ensuring that all vehicle tyres are surveyed at least once a month
• The management of vehicle COF’s, ensuring that the COF is complete 30 days before the expiry date. (Reminders sent to all branches of upcoming COF’s and ensuring it is completed)
• The management of tail lift load test and services, ensuring that the load test is completed before the expiry date. (Reminders sent to all branches of upcoming Load test and services and ensuring it is completed)
• Facilitating the washing of trucks as per the arranged plan
• Consolidate and compile in-depth study on job card costs
• Reporting and investigation of Accidents
• Investigating, reporting and analysing fines
• Utilise route planning software and mapping tools to design efficient delivery routes that minimise distance, fuel consumption and travel time
• Consider factors such as delivery schedules, vehicle capacity and customer locations to optimise route efficiency
• Plan and optimise transportation routes to maximise efficiency and minimise costs
• Plan same day deliveries and generate trip IDs throughout the day
• Coordinate with the Site Manager and customer service teams to prioritise orders and ensure in-time delivery to customers
• Monitor delivery performance and address any issues or discrepancies to the Site Manager
• Complete and submit the daily delivery updates reports and forward it the designated Site Manager
• Ensure the vehicle trip sheets are submitted to the Supervisor and Customer daily
• Assist drivers and administrators with any handheld device and sign on glass issues
• Ensure the daily picking report is submitted to the customer and supervisors
• Compile and reconcile planning statistics and submit them to Manager
• Updating and maintaining all driver related information
• Vehicle tracking

Minimum Requirements

• Grade 12 (Matric)
• Minimum 2 years’ experience in similar role

Skills Required

• Report writing and configuration
• Customer Relationship Management
• Proficiency with Microsoft Office Suite
• Data analysis and analytical thinking
• Problem-solving skills
• Fleet management skills