Purpose of the Job

Carry out inventory procedures within an operation or as allocated in line with Value inventory procedures and customer inventory requirements. Ensure all reports are managed and maintained and inventory accuracy levels are maintained at all times.

Key Responsibilities 

Process

• Ensure that the Standard Operating Procedures relating to the management and control of inventory are known, understood, and followed
• Understand and know how to make use of the various systems in the business
• Carry out inventory-related investigations and queries requiring resolution, ensuring sustainable corrective action and driving the required actions
• Ensure that NCRs/NCPs/IOs are raised and completed for all areas required as identified during inventory processes and investigations
• Ensure that stock is accounted for at all times and that claims and damages are managed and kept to a minimum

Storage

• Ensure consolidation of pallets in the replenishment areas to improve utilisation
• Conduct spot checks on bin locations to ensure bin accuracy
• Ensure that products are correctly handled to maintain product quality and prevent damage
• Ensure that all units of measure are understood and applied
• Ensure that physical stock and system records align in terms of product, location, and quantity
• Measure obsolete stock as well as expired/non-moving stock

Master Data and WMS

• Ensure that master data (product master) is maintained and managed in all operations to ensure accurate inventory levels
• Ensure that product information is correctly uploaded upon receiving
• Ensure that WMS functionality is understood, correctly used, and applied as required

Book-to-Book, Cycle Counts and Stock Takes

• Ensure that book-to-books are carried out as per the required frequency and that all variances are investigated and resolved timeously
• Ensure cycle counts are carried out daily as required to maintain high stock accuracy levels with minimal losses
• Ensure empty bin checks are carried out daily
• Report on cycle count results and ensure that any discrepancies are resolved timeously
• Ensure stock take preparations are completed correctly prior to all stock takes, and ensure that the respective inventory records are in place and managed
• Ensure stock takes are carried out effectively and correctly as per the value and customer requirements
• Ensure cycle count and stock take results are reported to senior management and clients as required
• Ensure all inventory records are correctly filed and easily accessible should they be required (stock take, cycle counts, inventory investigations, etc.)

Reporting

• Ensure that daily, weekly, and monthly inventory reports are completed and provided to the relevant management
• Ensure that inventory KPIs are maintained and reported on
• Investigate inventory KPI failures
• Investigate stock variances and assist in providing resolution actions
• Analyse reports with the aim of identifying solutions for improvement and/or resolution of problem areas

Minimum Requirements

• Grade 12 (Matric)
• Logistics/warehouse/business management diploma/degree beneficial
• 3 years of experience in the logistics/warehouse industry with inventory knowledge

Skills Required

• Computer literate
• Good communication skills
• Organisation skills
• Ability to identify discrepancies
• Ability to analyse data