Purpose of the Job

Effectively carry out and supervise inventory procedures within an operation or as allocated in line with Value inventory procedures and customer inventory requirements. Ensure all reports are managed and maintained and inventory accuracy levels are maintained at all times.

Roles & Responsibility

• Ensure that the Standard Operating Procedures relating to the management and control of inventory are known, understood, documented, in place, managed, maintained and enforced
• Understand and know how to make use of the various systems in the business
• Carry out inventory-related investigations and queries needing resolution and sustainable corrective action and drive the required actions
• Manage communication with the customer where required to ensure that the correct information is provided
• Ensure that NCRs/NCPs/IOs are raised and completed for all areas required as identified during inventory processes and investigations
• Ensure that stock is accounted for at all times and that claims and damages are managed and kept to a minimum

Storage

• Ensure the correct positioning of the stock in the warehouse
• Ensure optimal storage of stock through maximum utilisation of space (ABC)
• Ensure consolidation of pallets in the replenishment areas to improve utilisation
• Ensure optimal storage solutions in place give product nature and movement frequency
• Conduct spot checks on bin locations to ensure bin accuracy
• Ensure that product is correctly handled to ensure that product quality is maintained and no damages occur
• Ensure that all units of measure are correct, understood, trained on and applied
• Ensure that physical and system aligns in terms of product, location and quantity
• Measure stock turns, obsolete stock as well as expired / non-moving stock

Staff

• Ensure sufficient, capable staff are planned and utilised for stock takes
• Provide and assist with on-the-job training on inventory procedures

Master Data and WMS

• Ensure that master data (product master) is maintained and managed in all operations for accurate inventory levels
• Ensure that the WMS set-up caters to the relevant rules as required for the operations
• Ensure that all users have the required access to WMS to perform their inventory tasks

Book-to-Book, Cycle Counts and Stock Takes

• Ensure that book-to-books are carried out as per the required frequency and that all variances are investigated and resolved timeously
• Ensure cycle count plans are in place based on product type, customer requirements, Value requirements and risk factors
• Ensure cycle counts are carried out daily as required to maintain high stock accuracy levels with minimal losses
• Ensure empty bin checks are carried out daily
• Report on cycle count results and ensure that any discrepancies are resolved timeously
• Ensure stock take preparations are carried out correctly before all stock takes and ensure that the respective inventory records are in place and managed
• Ensure stock takes are carried out effectively and correctly as per the Value and customer requirements
• Ensure cycle count and stock take results are reported to senior management and clients as required
• Ensure all inventory records are correctly filed and easily accessible should they be required (Stock take, cycle counts, inventory investigations etc)

Reporting

• Ensure that daily, weekly and monthly inventory reports are completed and provided to the relevant management
• Ensure that inventory KPI is maintained and reported on
• Investigate inventory KPI failures
• Investigate stock variances and assist in the provision of resolution actions
• Analyse reports to identify solutions for improvement and or resolution of problem areas

Minimum Requirements

• Grade 12 (Matric)
• Logistics / Warehouse/Business Management Diploma/Degree beneficial
• 5 years of experience in the logistics/warehouse industry with inventory roles and responsibilities for at least 2 of the 5 years

Skills Required

• Supervisory skills
• Computer literate
• Communication skills
• Organisation skills
• Ability to identify discrepancies
• Ability to position stock
• Ability to make the correct decisions
• Ability to analyse data