Purpose of the Job

The Invoicing Verifier is responsible for ensuring the accuracy, timeliness, and completeness of daily operational billing activities and supporting the smooth flow of administrative tasks related to invoicing, customer queries, and internal reporting. This role requires a strong attention to detail, organizational efficiency, and clear communication with both internal teams and external clients.

Key Responsibilities 

Operational

• Perform daily verification of customer waybills
• Receive, investigate, and resolve internal and external queries
• Verify captured rates against quoted rates
• Submit rate requests to the Supervisor
• Request authorisation for waybills exceeding specified amounts
• Add waybills and contract numbers to the billing schedule
• Conduct weekly and monthly invoice runs and send invoices to customers
• Ensure all statements are sent out by the 5th of each month
• Complete rollover processes by the 5th of each month
• Submit the WAI report to the Supervisor every Friday
• Investigate, prepare, and capture credit/debit notes once authorised
• Send billing reports as required by customers
• Calculate charges for warehousing, cross-border VAT recovery, overtime, etc
• Prepare sundry billings and capture them once authorised
• Provide reasons for any waybills not invoiced at the end of the financial period (WAI report)
• Submit reasons and authorisation emails for waybills invoiced at zero value
• Maintain and regularly update customer-specific procedures

General

• Maintain a professional standard of conduct
• Assist with relevant operational functions as required
• Ensure housekeeping standards are consistently maintained
• Comply with all Health and Safety requirements

Minimum Requirements

• Grade 12 (Matric)
• Proficiency in Microsoft Suite
• 3-5 years’ invoicing experience

Skills Required

• Able to complete forms related to own working area
• Can complete administrative procedures without supervision
• Good communication skills
• Able to function independently
• Excellent administrative skills
• Customer service orientation and ability to work collaboratively within a team