Purpose of the Job

The Parts Administrator is responsible for managing inventory, ensuring timely picking and issuing of parts, and tracking stock levels. This includes updating backorders, liaising with suppliers, and maintaining accurate records. The role also involves conducting stock counts, identifying slow-moving or obsolete stock, and ensuring the workshop has the necessary parts for scheduled maintenance. The Parts Administrator must maintain a clean work area and adhere to health and safety procedures while working independently and efficiently.

Key Responsibilities 

Operational 

• Pick and issue parts in accordance with job cards
• Update the backorder report and send it to the Parts Manager
• Record and report daily stock-outs, ensuring timely replenishment
• Ensure that all pre-booked parts are picked and purchased before vehicles are due in the workshop for scheduled maintenance
• Raise purchase orders for non-stock items or buy-outs as indicated on job cards
• Follow up with suppliers regarding all deliveries and collections
• Upon receipt of stock, ensure there are no delays in issuing parts against job cards to the workshop
• Conduct accurate stock counts during cycle counts and stock takes
• Track the movement of parts and ensure all stock transfers are completed and monitored
• Identify slow-moving items or obsolete stock and inform the Parts Manager to flag for deletion
• Track all credit returns and ensure they are processed
• Perform other tasks and duties as required within the Parts Department

Housekeeping

• Ensure the work area is kept clean and organised
• Follow Value Housekeeping procedures to maintain a tidy environment

Health and Safety

• Adhere to Value Health and Safety procedures and requirements at all times.

General

• Possess strong interpersonal skills and the ability to work effectively with customers
• Demonstrate the ability to work independently and use initiative in completing tasks

Minimum Requirements

• Grade 12 (Matric)
• At least 2-5 years Parts experience
• Computer literate
• Good written and oral communication skills
• Embrace experience

Skills Required

• Attention to Detail
• Organisational Skills
• Communication Skills
• Time Management
• Problem-Solving Skills
• Customer Service Skills
• Independence
• Knowledge of Stock Control