Senior Payroll Administrator

Job Type: Full-Time
Job Location: Elandsfontein Gauteng
Purpose of the Job

To offer the Company’s Express services to potential clients and secure new business.

Payroll Processing

  • Processing of all salary input and monthly wages
  • Ensure to query excessive overtime, Business km travel claims, or any deductions relating to renting a vehicle
  • Ensure all earnings and deductions are authorised by the BU Manager.
  • Ensure any BU Changes are correctly changed on VIP, and the reporting Managers are correctly captured on VIP
  • Update of Pay points on a monthly basis
  • Ensure Salary Increases are correctly processed on VIP
  • Ensure deadlines are met
  • Ensure CTC are correctly captured on VIP
  • Ensure Perks Tax is correctly captured on VIP as and when applicable
  • Ensure Salvage Loans are correctly processed

Medical Aid

  • Ensure the billing for the Medical Aid – Discovery, Xelus and Sizwe are correctly captured on VIP
  • Ensure all new members and dependents are correctly captured on VIP
  • Ensure terminations are correctly processed on VIP, i.e. pro-rata EE and ER contributions
  • Medical Aid payments are due by the third of the following month

 Provident Fund

  • Ensure Provident Fund schedules are reconciled back to the VIP reports monthly
  • Ensure for the Provident fund reconciliation function
  • Ensure Provident Fund schedules reach the Provident Fund Administrators by the third of every month
  • Other Third-Party Payments: Ensure Garnishee Order, Union, Bargaining Council, SARS, UIF, Skills, Social Security and VET payments are submitted to the Finance department before the sixth of every month for payment
  • Ensure schedules are communicated to the Third Parties to ensure payment is distributed correctly


  • Assist the Group Payroll Manager with the month-end reports: General Ledger export, Co-Reconciliation reports, Skills Provision, Leave Provision and Training Reports
  • Ensure that the Wages are correctly processed on a Thursday morning
  • Ensure leave applications are correctly processed on VIP and the NBCRFLI Council
  • Ensure unpaid leave is correctly processed
  • Ensure pay slips are uploaded to ESS a day before payday
  • Printing pay slips for employees with no access to ESS and distribution
Minimum Requirements
  • Grade 12 (Matric)
  • VIP Course
  • At least 3 years of VIP experience
Skills Required
  • Strong administrative skills
  • Organised
  • Able to complete forms related to own working area
  • Can complete administrative procedures with necessary directions and systems at disposal
Personal Attributes
  • Attention to detail
  • Able to work under pressure
  • Adaptable
  • Sense of urgency
  • Persistent
  • VIP
  • Excel and Word
  • Understands administrative procedures in own department


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