Purpose of the Job

The Site Controller represents Value Logistics on site by efficiently managing the costs and fleet and ensuring the best possible service regarding delivery planning and fleet Management.

Key Responsibilities 

Vehicles

• Maintain services of vehicles
• Maintain vehicle cleanliness and good overall condition
• Facilitate Hiring of Ad-hoc vehicles
• Daily vehicle tracking
• Manage Vehicle workshop costs

Debriefing

• Monitor Stats / Check PODs meet Value/client standards
• Check that all driver debriefing forms are accounted for
• POD returns
• Customer queries on POD
• Analysing trip sheets on vehicle arrivals
• Movement reports checked against trip sheets

Administration

• Site Reports
• Breakdowns
• Maintain control wages: recording of times of staff
• Scheduling of staff and vehicles
• Ensuring productivity of vehicles and staff

Accidents

• Completion of all accident / incident documents (Value Documents)
• Schedule regular driver training sessions with DTA to prevent unnecessary damages
• To ensure on time Driver PRDP renewals in order to prevent illegal activities or fines
• To manage all driver fines on time when requested from Line management, and take appropriate action where a trend is identified

Main Purpose

• Planning and dispatching of all local loads leaving the sites
• Oversee scheduling of delivery planning and staff in order to ensure load utilisation and staff productivity is up to the client standard and expectation
• Receiving and dispatching stock

Route Planning 

• Vehicle scheduling
• Driver scheduling
• Customer delivery sequence

Daily Duties

• Filing of all reports and queries i.e. R & M
• Breakdown management
• Claims management
• Daily Operations Report
• Daily dispatch as per client requirements
• Maintaining drivers and vehicles files
• Weekly wages
• Weekly reports KM, fuel & wages
• Vehicle checklists control
• Daily stats
• Edc fuel control
• Co-ordinate Ad hoc and replacement vehicle hires
• Receiving stock from the client factory
• Supervising the onsite staff

Minimum Requirements

• Grade 12 (Matric)
• 2-3 years’ experience in a Logistics environment

Skills Requirements

• Proficiency in Microsoft Office Suite
• Planning experience
• Fleet supervision
• Staff supervision