Purpose of the Job

To control the function within the division in such a manner so as to achieve maximum productivity aimed at satisfying customer’s product needs. Particular attention must be given to quality, reliability, delivery, safety, cost saving and housekeeping.

Roles & Responsibility 

• To ensure that vehicles are correctly allocated according to the load requirement sensible utilisation
• Ensure the vehicles are dispatched on time
• Ensure vehicles are allocated as per specification
• Ensure that route sheets are correct and submitted in accordance with FLO Procedure
• Ensure all the drivers sign for the vehicle key and that the vehicle key register is 100% completed daily, and that vehicle key allocation corresponds with the actual vehicles allocated as per Transport Planning Board
• Ensure all vehicles are properly checked out and that the Vehicle checked out book is completed with full detail referring to all marks and dents on vehicles and are clean before departure
• Ensure that all keys are properly controlled and access to vehicles restricted
• Ensure that the following items are in place upon departure: Key, checklist book, manifest, trolley, gate pass or manifest, seal, lock and crew
• Ensure that Return Procedure is in place – check-in, Vehicle cleaned, filled with diesel, parked and locked
• Pre-trip and post-trip vehicle inspections are carried out by the drivers, in order to identify any electrical or mechanical defects that need to be actioned immediately
• Ensure vehicles are clean at all times and that all equipment needed to clean the vehicles is in place
• Ensure all vehicles are roadworthy and the following are in place: Valid license disc and COF. Attend to any mechanical matters immediately
• Ensure all correct care is taken regarding tracking and monitoring all vehicles on route. The following documentation must be in place – Route sheet, track movement report, cControl room schedule and daily route plan on FLO
• Ensure that vigil tracking units are working and that bookings of faulty units are made immediately for repair ASAP
• Vehicle breakdowns and accidents must be handled efficiently to prevent failed deliveries and stock losses
• Investigate all accidents and complete accident forms and insurance forms. Accidents are to be handled as per procedure – notification to Insurance within 24 hours
• To ensure that Vehicle Accident Steering Committee are held and that all relevant information has been send through to ValueSure in order to obtain a claim number
• Ensure that vehicles are sent for a quote and these quotes are sent to the relevant parties immediately – no delays
• To ensure that the vehicle went in for repair once the quote has been authorized and to ensure that the loan form for the recovery is in place depending on the outcome of the Accident Steering Committee
• Ensure all services are correctly booked
• Ensure that COFs are done 3 months before the expiry date
• Attend to any incidental mechanical matters immediately
• Ensure that all correct care is taken in regard with night- out control of the vehicle and that a night-out report is completed, and the National Tracking room has been informed of the night-out
• Complete delivery manifest
• Daily Full Trip Details
• Daily Fuel Consumption Report
• Fleet Utilisation Report
• WIP Report – Vehicle Report
• Service and COF Report
• Ensure all staff in the Transport Department are trained on an ongoing basis, including drivers and crew
• Book specific training with DTA
• Ensure all staff in the Transport Department have a job description, know the SOPs for their job function and adhere to these

Minimum Requirements

• Matric (Grade 12)
• Fully computer literate (MS Word, Excel, Outlook)
• 2-3 years of relevant working experience in the industry