Purpose of the Job

The Workshop Processor provides essential support to new vehicle procurement functions by maintaining job card documentation, filing systems, and registers in line with the new vehicle procurement. This role ensures accurate record-keeping, professional conduct, and compliance with organisational standards, contributing to smooth day-to-day operations.

Key Responsibilities

Vehicle & Fleet Processing

• Capture Capex orders on internal control sheet and compile preparation sheet
• Keep record of all new vehicles by updating the WIP schedule daily
• Request vehicle details from Original Equipment Manufacturer (OEM)
• Submit new vehicle requests onto the SharePoint system
• Book vehicles for tracking and Certificate of Fitness (COFs)
• Control and track vehicle locations and movements on the manual excel spreadsheet
• Open and close all new fleet-related job cards and orders
• Monitor vehicle trade plate movement

 Financial & Compliance Coordination

• Prepare payment schedules and request internal audit sign-off
• Request and process all vehicle and sub-serial related invoices from the OEM
• Prepare license schedules
• Request fuel bar codes

Quality & Technical Coordination

• Communicate with various departments within the workshop (Panelshop, Branding, Tyre department)
• Arrange quality control checks at suppliers with the internal Technical Advisor

Documentation & Filing

• Sequentially file all vehicle-related documents in the allocated filing room
• Ensure filing is kept up to date

Job Card Monitoring

• Assist with opening and closing tyre job cards and orders on the Embrace system
• Assist with tyre job card filing

Survey & Data Capture

• Assist with capturing tyre surveys onto the Intasect system

Minimum Requirements

• Grade 12 (Matric)
• 2+ years document processing and control experience within workshop/ similar environment
• Proficiency in Microsoft Office Suite (Level 2)
• Administrative qualification would be an advantage

Skills Requirements

• Administrative and organizational skills
• Record-keeping and documentation handling
• ERP/Workflow system proficiency
• Excellent verbal and written communication and coordination skills
• Problem-solving skills
• Interpersonal and teamwork skills